Wedding Coordinator / Planner

Having a Wedding Planner on your team is worth the world. On your big day you trust professionals to prepare your food, photograph your emotions and create your vision. Why not trust a Wedding Planner to coordinate your whole day? A day that is one of the biggest moments of your entire life. Our team will handle all communications and coordination with all of your vendors before and during your wedding. We work with you on budgeting and help create a cohesive day-of timeline that all your vendors can agree upon. We research and recommend venues and vendors that we have personally had excellent experience with. We even design and distribute your invitations! From the moment you book with Vital Image you will be assigned a single point of contact. You will get to meet that person and start building a relationship with them from day one. Our Wedding Planners have been a part of so many weddings and our knowledge and experience can make the difference between a wedding and your wedding. 

Your wedding should be all about the two of you. You shouldn’t be thinking about anything except marrying the love of your life. That’s where Vital Image Wedding Planners come in. Let us be your voice. Let us be your advocate. We will be there and ready to solve any hiccup they may come along. There is a saying, “The best problem to have is the one you never knew about”.

Tasha

Tasha has always had a passion for weddings and planning since a young age. She knew growing up that her dreams would take her into the world of weddings. She began her career as a Photo Booth attendant and periodically second photographer. As much as she enjoyed her time working weddings, she knew there was something more she wanted. After becoming a licensed Wedding Coordinator, she began working with couples from the very beginning steps and making sure their Big Day is absolutely perfect.

“I always got to see couples on their wedding day, but my real desire was to begin building our relationship much earlier. I want to help them build their dream day and not just observe it”.

Emma

Emma has been planning and coordinating events for the last 7 years from large scale elaborate events to smaller, intimate gatherings; however weddings have always been her passion. She decided to follow her heart and focus her attention on wedding planning and coordinating. Emma has traveled the world coordinating events and has been involved with Milwaukee Pride Fest, the Universities of Wisconsin, and ExtraOrdinary Events in Australia. Emma is completely focused on bringing your vision of your big day to life. Emma can offer guidance and support while you are planning; whether you want her to plan every detail or be someone to bounce ideas off of. On the day of while you focus on being pampered and dressed; she will be a busy bee coordinating with your venue, organizing your vendors, assuring that everything is decorated to perfection, and making sure all of your guests are happy and their needs accommodated. At the end of the day Emma’s goal is to have your big day be everything you dreamed it to be and more.

Day of Coordinator

Day of Coordinator

$ 1299

  • Assigned to couple 90 days prior to event
  • Open phone and email correspondence from that point onward”
  • In person consult 60-90 days prior to wedding
  • Final consult 1-2 weeks prior to the wedding to verify details
  • One-hour rehearsal coverage and expectations wedding party (if requested)
  • Organization of processional and recessional
  • Management and organization of the event (up to 8 hours of day of coverage) *
  • Boutonniere pinning, if needed
  • Setup decor/unity ceremony for ceremony*
  • Setup provided decor/signage/escort cards*
  • Organization and execution of Grand March
  • Organization and execution of speeches, toasts, and dances
  • Distributing final payments and/or tips to all vendors
  • Act as point of contact for vendors and/or guests at event
  • Transportation of cards/gift to onsite location
  • Provides personal support to the couple throughout the wedding day
Premium Planning Package

Premium Planning Package

$ 1999

  • Open phone and email correspondence
  • In person consult 60-90 days prior to wedding
  • Final consult 1-2 weeks prior to the wedding to verify details
  • One-hour rehearsal coverage and expectations wedding party (if requested)
  • Organization of processional and recessional
  • Management and organization of the event (up to 8 hours of day of coverage) *
  • Boutonniere pinning, if needed
  • Setup decor/unity ceremony for ceremony*
  • Setup provided decor/signage/escort cards*
  • Organization and execution of Grand March
  • Organization and execution of speeches, toasts, and dances
  • Distributing final payments and/or tips to all vendors
  • Act as point of contact for vendors and/or guests at event
  • Transportation of cards/gift to onsite location
  • Joint Collaborated Digital Planning Binder
  • Communicates with vendors to confirm details & timeline 30 days prior to the event
  • Two in-person pre-planning consultations
  • Personalized Vendor Recommendations
  • Customized budget breakdown and tipping guidelines
  • Offering professional event planning guidance based on expertise
  • Wedding etiquette advice as needed
  • Greeting and directing the other vendors (both VI and non-VI)
  • Acts as host for wedding party, parents, and couple
  • Provides personal support to the couple from initial booking through wedding day
Exquisite Planning Package

Exquisite Planning Package

$ 2999

  • Open phone and email correspondence
  • In person consult 60-90 days prior to wedding
  • Final consult 1-2 weeks prior to the wedding to verify details
  • One hour rehearsal coverage and expectations wedding party(if requested)
  • Organization of processional and recessional
  • Management and organization of the event (up to 10 hours of day of coverage)*
  • Boutonniere pinning, if needed
  • Setup decor/unity ceremony for ceremony*
  • Setup provided decor/signage/escort cards*
  • Organization and execution of Grand March
  • Organization and execution of speeches, toasts, and dances
  • Distributing final payments and/or tips to all vendors
  • Act as point of contact for vendors and/or guests at event
  • Transportation of cards/gift to onsite location
  • Joint Collaborated Digital Planning Binder
  • Communicates with vendors to confirm details & timeline 30 days prior to the event
  • Four in-person pre-planning consultations
  • Personalized Vendor Recommendations
  • Customized budget breakdown and tipping guidelines
  • Offering professional guidance based on expertise
  • As needed Wedding etiquette advice
  • Greeting and directing the other vendors (both VI and non-VI)
  • Assistance with placement and expectations of wedding party
  • Guest list and RSVP management
  • Assistance with event design, theme and decor concept design
  • Wedding website creation & management
  • Communicates with possible venues and schedules tours
  • Research & present possible vendors to client for consideration
  • Reviews contracts and book any vendor requested by clients
  • Manage deposits / contracted payments to vendors
  • Scheduling of transportation on wedding day for wedding party and/or guests
  • Assurance that vendors are providing services according to contracts
  • Vendor contract negotiations
  • Provides personal support to the couple from initial booking through wedding day
  • Acts as host for wedding party, parents, and couple
  • Emma was wonderful to work with in getting our services picked out and getting the contract ready. Trish took wonderful engagement photos of us and we look forward to her doing our wedding photography as well. Tasha was fast to work with in creating our save the dates! Thanks to everyone!
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